Rules governing the operation of the Leonard Medal Committee and nominations for the Leonard Medal and Nier Prize
A. Nominations for the Leonard Medal and Nier Prize:
1. Examples of "closely allied fields of research" eligible for consideration include experimental and theoretical studies of the following: lunar and planetary samples, meteors, meteoroids, interplanetary dust particles, asteroids, comets, tektites, and impact phenomena; origin and evolution of the solar system and its components.
2. Members of Council and the Leonard Medal Committee are ineligible for consideration for the Leonard Medal and Nier Prize during their terms of office. Nominations pending or received during their tenure will be kept by the Secretary in suspended status, and will be reactivated only after the nominee has regained eligibility.
3. The Secretary of the Society will call for nominations by announcements in the early autumn issues of the journals of the Society each year. Such nominations will normally be accepted up to January 15 of the next year for consideration in that year. All members of the Society are eligible to submit nominations. Non-members are also eligible but their nominations must be seconded by a member. During their term of office, members of the Council and of the Leonard Medal Committee are not allowed to nominate candidates.
This rule modified by the Council 7/28/2013.
4. The minimum requirements for a nomination for the Leonard Medal are:
a) A formal letter of nomination, b) A biographical sketch of the candidate, c) A list of publications covering the work to be considered for the award, d) Additional substantive information, such as statements as to the importance of the nominee’s research to the field of meteoritics and/or to the research of others, e) One seconding letter; additional seconding letters are encouraged. f) Hard copy will be accepted, but electronic copies are encouraged.
5. The minimum requirements for a nomination for the Nier Prize are the same as for a nomination for the Leonard Medal. In addition, a nomination for the Nier Prize must include the candidate’s birth date. If a substantial portion of a Nier Prize candidate’s research was performed and published in collaboration with a research advisor (i.e., in a student or post-doctoral relationship) or under multiple authorship, then a statement which describes the nominee’s leading role in the research is strongly encouraged. The recipient will be a scientist who has not yet reached his or her thirty-fifth birthday at the end of the calendar year in which he or she is selected by the Council, or whose doctorate was awarded no more than seven calendar years before the year of selection by the Council.
6. Nominations will remain active for five years, with the appropriate age restriction for the Nier Prize. However candidates who are deemed insufficiently qualified may be dropped after the second year by unanimous vote of the committee.
7. Renominations require the same documentation as original nominations. For the Leonard Medal, renominations must be at least three years after the original nomination has expired.
8. If independent nominations of a candidate are received in the same year, the first received will be considered the nomination and the others will be treated as seconding letters.
B. Committee procedures
1. The Chairman will review all nominations received and take such actions as may be necessary to complete the documentation of each candidate. He/She will acknowledge the receipt of any nominations or seconding letters that have been received other than through the Secretary of the Society and will so advise the Secretary. He/She will also consult with the Chairman of the Barringer Award Committee, to determine whether any candidates have been nominated for both awards. In such a case, the two chairmen shall remain in close communication throughout the selection process.
2. The Committee shall critically examine each nomination for significant inaccuracies or exaggerations. If the Committee lacks expertise, then it shall, upon request of any member, seek confidential outside advice. Any such information, whether internal or external, shall become a permanent part of the nomination.
3. The Committee will review the available pool of nominees and will identify other worthy candidates. The Chairman will obtain nominations for the strongest of these candidates (as determined by a straw poll), by soliciting volunteers within the Committee and assigning the remaining cases. Committee members are free to seek outside help in preparing nominations, and to supplement nominations with their own evaluations or other material.
4. The Committee and Council shall observe strict confidentiality throughout the entire selection process. Documents, remarks, and criticisms regarding qualifications of nominees may not be communicated to anyone not a member of the Committee or Council. Persons providing nominations, documentation, or advice shall also be urged to maintain confidentiality.
5. The Chairman will ensure that Committee members have all available documents on every candidate under active consideration, and a copy of these rules.
6. Voting should conform to recent practice. The Chairman will distribute ballots on which members rank each candidate in order of preference, with 1 for first choice, 2 for second, etc.
7. The Committee shall discuss the results of the first ballot before proceeding to the second ballot. Whenever possible, the Committee shall meet at the LPSC for this purpose, but in any event, the Chairman shall schedule the second ballot only after all members have had an opportunity to exchange views in person or by letter. Members may offer comments or supplementary information on candidates who, in their opinion, ranked higher or lower than they deserve. After such discussion, the Chairman will decide on the number of candidates to be included in the second ballot. Members of the Committee may call for further ballots until their first and second choices are defined.
8. The Committee will advise the Council of its first and second choice for each award, or if it considers that no worthy candidate has been nominated. The Committee will also review the status of the remaining candidates and report the list to Council.
1. Eligibility: Any living scientist is eligible for the Medal, including both Members and Non-members of the Society. Members of the Barringer Medal Selection Committee and the Council are ineligible for consideration for the Medal during their terms of office. Nominations pending or received during their tenure will be kept by the Secretary in suspended status, and will be reactivated only after the nominee has regained eligibility.
2. Nominations: Members of the Society are urged to make nominations, since the presentation of the Medal is an important Society function that requires the active participation of the membership. Nominations may be made by any member of the Society in good standing or by any scientist working in the field of Planetary Sciences. A person may not make more than one nomination in a one year period of time. Nominations must be made in writing and submitted in the appropriate format (see below) to the Chair of the Medal Committee on or before January 15 of the year before the Medal is to be presented. Members of the Barringer Medal Committee may not make or second nominations during their period of service on the Committee.
3. Format of Nominations: The nomination should include: (a) a biographical sketch of the candidate; (b) a summary and evaluation of the accomplishments of the candidate and the importance of his/her work; and (c) a list of publications covering the work to be considered for the award. The Nominator should also provide, or arrange to have provided, to the Chair, seconding letters which support the nomination and which may provide additional information. Seconding letters may be provided either by Members of the Society or by appropriate knowledgeable outside scientists.
4. Duration of Nominations: Nominations will be kept active, and will be reconsidered annually by the Committee, for four years after submission. During this period, the original Nominator may provide to the Chair supplementary material reflecting new developments (e.g., new research results or publications), which will be considered with the original nomination. After this four-year period, a completely new Nomination will be required, and the original Nominator will be so informed by the Chair of the Committee. Suggested but tabled July 2010: 5. As soon as the committee has presented its candidate for the Medal to the Council, the Chair of the Barringer Medal Selection Committee in consultation with the other members shall provide to the President a list of no fewer than four names of Society members who are recommended to fill the upcoming vacancy on the Committee. The materials shall include each person’s contact information and a brief statement of their qualifications to serve on the Barringer Medal Selection Committee. Any additional requests for recommendations of potential Committee members shall be discussed by the entire Selection Committee. The President shall appoint the new Committee member, preferably by September 30, and notify the incoming Committee Chair.
Guidelines for the Pellas-Ryder Award for Best Student Paper Posted January 12, 2014
1. Introduction: In 2000, the Meteoritical Society and the Planetary Geology Division of the Geological Society of America jointly instituted an award entitled "The Planetary Science Best Student Paper". In 2004, both societies agreed to change the name to “The Paul Pellas-Graham Ryder Award for the Best Student Paper in Planetary Sciences.” This was done not only to honor two respected planetary scientists, but also in an effort to increase the prestige of the award and attract more nominations. The Award is now often referred to simply as “The Pellas-Ryder Award.”
The award may be granted annually at the discretion of the Council of the Meteoritical Society and the Officers of the Planetary Geology Division of the Geological Society of America on the recommendation of a selection committee of authorities in the field of Planetary Science. Topics included under this award are asteroids, comets, craters, interplanetary dust, interstellar medium, lunar samples, meteors, meteorites, natural satellites, planets, tektites, origin and history of the Solar System.
2. Eligibility: The Award is limited to undergraduate and graduate students who are first authors of papers published in peer-reviewed scientific journals during a specific calendar year. The first author must have been a registered student at a degree awarding institution at the time the paper was submitted to the publishing journal. Planetary science papers published in peer-reviewed scientific journals published in English only will be considered for this award.
3. Nomination Process: Papers will be considered for selection by nomination to the Committee. Members of the Committee, the Geological Society of America and its associated societies, and the Meteoritical Society, may make nominations. Two letters of certification are required: (1) From the student's department head attesting that the individual was a student at the time of paper submission to the publishing journal; (2) from the student's advisor detailing the portion of the work done by the student and contributed by others including the advisor. The nomination may be addressed to the Secretary of either the Planetary Geology Division of the Geological Society of America or the Meteoritical Society, who will forward the nominations to the Chair of the Selection Committee, or directly to the Chair of the Committee. The Chair will forward the nominations to all members of the committee for their evaluation. The Geological Society of America and the Meteoritical Society will make periodic announcements concerning the availability of the Award and the eligibility requirements in order to inform members and students.
4. Selection: The Committee shall discuss among the members and decide how best to evaluate the nomination and prepare a short list and a final selection. Although this is envisioned to be an annual award, an option for the Committee is to recommend that no award be given if, in the Committee's opinion, the nominated papers were not of a high enough quality. The Committee must still report their opinion that no award should be given following the guidelines for the presentation of a final candidate(s), section 5.
5. Time Frame and Schedule: The time frame for this award is the calendar year. The deadline for nominations is 31 January each year. The Selection Committee will review nominees who published their nominated paper the previous calendar year and create a short list by the time the Lunar and Planetary Science Conference of the current calendar year is held. The Committee will meet at LPSC and settle on their final recommendations. The Committee Chair will send a report of the recommendation to the Secretaries of the two Societies by April 1. Included in the report will be the abstract of the paper and an explanation of why the paper is being recommended for the Award. No further action is required by the Selection Committee until after the Council of the Meteoritical Society has approved the ranking of the Selection Committee, which will occur no later than May 1st of the same year. After Council approval, the time frame for Presentation of the Award (section 8) is to be followed.
6. Selection Committee: A committee made up of members of the Geological Society of America, the Meteoritical Society, and their associated societies will review papers, rank papers, and make recommendations for the Award. A broad range of interests within planetary science is essential. The composition of the Committee should reflect the fact that much planetary science is done outside North America, and should include members that represent those communities and thus should also have an international representation, if possible. Committee members will be appointed to three-year terms by the Chair of the Planetary Geology Division of the Geological Society of America and the President of the Meteoritical Society. Three members of the Committee will be appointed by the Geological Society of America and three by the Meteoritical Society. Terms will be staggered so that there are always four veteran members on the Committee. Terms will begin/end at the beginning and end of each calendar year. Members of the Committee will elect the Committee Chair from those members with at least one year's experience on the Committee. If possible the Chair should be selected so that they rotate from one Society to the other from year to year. The Chair will report to the Societies the conscientious decision of the Committee for their review and approval.
7. Conflicts of Interest: Students of Committee members are not eligible for the Award. Co-authors of papers under consideration that are not advisors should excuse themselves from all discussion of that paper. Committee members who are from the same institution as a student under consideration should excuse themselves from all discussion of that paper.
8. Presentation of the Award: By no later than May 1st of the same year, upon approval of the ranking by the Council of the Meteoritical Society, the Meteoritical Society will send a written notice, along with a check for $500, to the winner. The Planetary Geology Division of the Geological Society of America will provide the recipient with a framed certificate. If the recipient attends the Annual Geological Society of America Meeting in the year of the Award, the certificate can be presented there. Otherwise, the Geological Society of America mails the certificate to the recipient. A briefcitation, written by the Committee Chair and the lead nominator, is publishedin Meteoritics and Planetary Science and included in the Geological Society ofAmerica, Planetary Geology Division newsletter.
Document from Britt dated Oct. 6, 2000; selection committee paragraph updated Nov., 2003. New deadline and schedule and minor changes: May, 2004. Modified by Michael S. Kelley in Sept., 2005, to reflect the new name and deadline of the award, and to clarify wording. Modified by Harold C. Connolly Jr. in Nov., 2006, to reflect changes in the schedule for selection, notice and presentation of award, and to more closely match what has been the actual practices of the Selection Committee in the last three years. Complete rewrite approved by Council March, 2007.
The following rules were approved by the Council during its meeting of March, 2011.
1. The Committee will review all suggestions from members and identify any other worthy candidates. The committee is encouraged to meet at the Annual Meeting or the Lunar and Planetary Science Conference to discuss the selection of candidates.
2. The Chair will ensure that Committee members have a full list of all candidates under active consideration, a summary of the relevant sections of the Constitution (in Articles 3.1-3.7) and Bylaws (in Articles 1 a`nd 2), and a copy of these rules.
3. Nominees should be chosen to ensure that the Council is balanced with respect to field of interest, geographic representation, and demographics. Nominees for Vice-President should not reside in the same country as the next President.
4. Nominees for Councilors should be chosen so that at least three of the eight nominees are not current Councilors.
5. When all members of the Nominating Committee are satisfied with the list of candidates nominees to be listed on the first ballot for a Council position, the Chair will distribute ballots on which members rank the candidates for each office and the candidates for councillor.
6. The Chair will schedule the second ballot only after all members have had an opportunity to exchange views in person or by mail. Members may offer comments or supplementary information on candidates who, in their opinion, ranked higher or lower than they deserve. After such discussion, the Chair will decide on the number of candidates to be included in the second ballot. Members of the Committee may call for further ballots until they are satisfied with the outcome of the voting.
7. The Committee Chair should approach prospective nominees at some stage to ensure that they are willing to serve and understand their duties and the terms of candidacy and service. In particular, the Chair should tell prospective nominees that an election will be held if other candidates are nominated by members, that Council members are expected to attend official Council meetings, and that Council Members cannot be considered for medals or elected fellows during their terms of office.
8. When the slate of nominees for the next Council is complete, the Chair will submit a report to the Council that lists the Committee’s nominees for the next Council and documents the steps taken to ensure that the nominees were selected in accordance with the Constitution, Bylaws, and Committee rules.
9. The Society Secretary will ensure that the Chair of the Nominating Committee has copies of these rules, Article 3 of the Constitution and Articles 1 and 2 of the Bylaws.
In addition, the amended schedule shown below will be appended to the rules of the Nominating Committee.
Summary of Deadlines:
April 1. Committee members and Chair approved by the Council.
*June 1. Names of possible council members submitted to the Committee by Society members. Society Secretary to inform members of this deadline by announcements on the Society website and by email.
*September 1. Nominating Committee report submitted to the Council.
October 1. Slate of nominees and their biographies and a statement from the nominee for Vice-President posted on the Society website by the Secretary.
December 1. This information sent to members before December 1 either by the newsletter.
* These two deadlines may be changed by mutual agreement between the Chair and Secretary